Constitution of  Asian Pacific Society for Neurochemistry

NAME

This Society shall be the “Asian Pacific Society for Neurochemistry” and in abbreviation “APSN”, hereinafter referred to as the “Society”.

ADDRESS

Its address shall be at “C/o Department of Pharmacology, Yong Loo Lin School of Medicine, National University of Singapore, 18 Medical Drive, Singapore 117597” or such other address as may subsequently be decided upon by the Council and approved by the Registrar of Societies.  The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

OBJECTS

The purpose of APSN shall be to promote research in neurochemistry and related disciplines in particular by dissemination of information, by arrangement of meetings and in other ways to encourage contact between its members. The society also intends to work closely with other bodies having similar objectives, especially with the International Society for Neurochemistry, the American Society for Neurochemistry and the European Society for Neurochemistry.

MEMBERSHIP

Membership is open to those qualified individuals wishing to become members who were approved by the membership committee and pay annual dues. Membership is not restricted to residents of the Asian-Pacific region. Residents outside the Asian-Pacific region have to be approved by the membership committee.

Type of Membership:

Regular members: Regular members are members who have the rights to vote and to hold office in the Society. Regular members must be above 21 years of age.

Student members: Registered students of recognized universities can join APSN as student members at a reduced rate. Student members do not have the rights to vote and to hold office in the Society.

Corporate members: Corporations that are in businesses related to Neurochemistry or Neuroscience are welcome to join as corporate members. Corporate members do not have the rights to vote and to hold office in the Society.

APPLICATION FOR MEMBERSHIP

A person wishing to join the Society should submit his particulars to the Treasurer on a prescribed form.  The Membership Committee will decide on the application for membership. A copy of the Constitution shall be furnished to every approved member upon payment of membership dues.

MEMBERSHIP DUES

There shall be no entrance fee payable for all members. Membership dues are charged to each individual member yearly from Jan 1 to Dec 31. The amount of membership dues shall be determined from time to time by council. Should any member fail to pay his membership dues after being served 3 payment notices at his last known address, his/her membership shall be suspended until payment is made.

THE EXECUTIVE COMMITTEE

There will be 3 executive officers of the Society: the President, Secretary and Treasurer.

The President will be elected by all voting members. Nominations for the President must be approved by the Council. The President serves a term of 2 years and a maximum of two terms. The President shall chair all General (Business) and Council meetings.  He shall also represent the Society in its dealings with outside organizations or persons.

Secretary and Treasurer will be elected by the council from among the council members. The Secretary and Treasurer serve a term of 4 years, with a mid-term review by council. Council can, by a majority decision, terminate the term of a secretary or treasurer after the mid-term review. The election of the Secretary and Treasurer will be staggered by 2 years.

The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness.  He will keep minutes of all Business and Council meetings.

The Treasurer shall keep all funds and collect and disburse all monies on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness.  He shall maintain an up‑to‑date Register of Members at all times.

COUNCIL

The council of the society consists of the 3 executive officers and ten other council members who are elected by all voting members. Each elected council members will serve a term of 4 years. Nominations are invited from the membership of the society and approved by the council prior to election. Elections will be held every 2 years for half of the council members. The council is allowed to co-opt up to two more council members to ensure appropriate balance of regional representation within the council.

GENERAL (BUSINESS) MEETINGS

A general meeting shall be held during the biennial scientific meeting organized by the society for its members, and shall be chaired by the President. Council shall report activities, budget, balance, alteration of the Constitution, election of executive officers, change in membership dues, and the place, date and the organizer of subsequent biennial meeting.

Quorum: At least 25% of the total voting membership or fifteen (15) voting members, whichever is the lesser, present at a general meeting shall form a quorum.  Proxies shall not be constituted as part of the quorum.

In the event of there being no quorum at the commencement of a general meeting, the meeting shall be adjourned for 30 minutes. Those members present after the adjournment shall be considered a quorum, but they shall have no power to approve any Constitution amendment.

COUNCIL MEETINGS

The Council shall meet at least once in two years to regulate and transact the affairs of the Society.

Notice of Meetings: The Secretary shall give notice of Council meeting to each member of the Council by air mail, fax or electronic mail not less than 60 days before the date of the meeting.

Quorum:  The Quorum of the Council for the transaction of business of the Society shall consist of the next whole number above one-third of the number of the Council members.

Voting and resolution:  Any resolution shall be carried out by a simple majority affirmative vote of the members present and voting. Any resolution at the meeting at which a quorum is not present shall be decided by a postal ballot among Council members conducted by the Secretary. If the Executive Committee considers that it is impractical to call an effective Council meeting within required time or for other valid reasons, any urgent and important matter may be submitted to a postal ballot by Council members. The postal ballot shall be decided by a simple majority affirmative vote.

Main Scientific Meetings

The Main Scientific meetings shall be held at least once every two years.

AMENDMENT OF THE CONSTITUTION

The Constitution of the Society may be amended by the Council by an affirmative vote of two thirds of the votes cast at a council meeting and then approved at a general (business) meeting. All amendments must be approved by the Registry of Societies.

AUDIT AND FINANCIAL YEAR

Two (2) voting members, not being executive officers, shall be appointed by council as Honorary Auditors and will hold office for a term of two years only and shall not be re‑elected for a consecutive term, if the gross income or expenditure of the society does not exceed S$500,000 in that financial year.

OR

The accounts of the Society shall be audited by a firm of Certified Public Accountants

The financial year shall be from April 1 of each year to Mar 31 of the following year.

INTERPRETATION

In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Executive Committee shall have power to use their own discretion in consultation with council.  The decision of the Committee shall be final.

PROHIBITIONS

  1. The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
  2. The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
  3. The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office‑bearers, Committee or members.
  4. The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.

DISSOLUTION

The Society shall not be dissolved, except with the consent of not less than 75% of the total voting membership of the Society either in person or by proxy, at a General Meeting convened for the purpose.

In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities.

A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.

Copyright 2017 Asian Pacific Society for Neurochemistry